Free Scan
R0
- Every file, with a recommendation
- Duplicates, old files, public links
- A to-do list to do it yourself
Google Drive · OneDrive · Dropbox
Years of files.
We clean up messy cloud storage for South African businesses, organisations and families. A free scan shows every file and what to do with it. You approve each change, and we do the sorting, once or every month.
01 Clients
02 Finance
03 Marketing
04 Teamrestricted
90 Archive
99 To Review8 for you to decide1.4 GB
Copy of Invoice_March_FINAL (2).pdfduplicateMEme12 Mar 2025212 KB
Budget FINAL.xlsxBudget 2025.xlsx6 versionsthe real oneMEme14 May 202588 KB
Untitled document (13)emptyMEme3 Nov 20231 KB
Budget FINAL (2).xlsxduplicateMEme14 Mar 202586 KB
Staff contact list.xlsxanyone with the linkteam onlyTMThabo M.8 Aug 202548 KB
Quote - Smith & Co v3 FINAL.docxQuote · Smith & Co · 2025.docxlooserenamedMEme21 Jul 202596 KB
IMG_20230114_102233.jpgduplicateJSJade S. (left)14 Jan 20234.2 MB
Copy of Budget FINAL.xlsxduplicateTMThabo M.2 Apr 202586 KB
Invoice_March.pdf2025-03 Invoice.pdflooserenamedMEme12 Mar 2025212 KB
Budget 2021.xlsx5 years oldarchivedJSJade S. (left)30 Jun 202161 KB
Website photos (1).zipduplicate · 1.2 GBMEme2 Feb 20241.2 GB
New folder (3)empty folder9 Sep 2022—
Untitled spreadsheetunclearTMThabo M.19 Sep 20243 KB
Website photos.ziplooseMEme2 Feb 20241.2 GB
Logo_new_new2.pngLogo.pngunclear namerenamedMEme5 May 2024310 KB
15 loose files · 8 duplicates, empty or unclear · 1 open to anyone
7 folders · 4 renamed · 0 public links · nothing deleted without your yes
- Free scan in 5 minutes
- Read-only, changes nothing
- You approve every change
- Signed POPIA agreement
- Fixed prices, from R450
Sound familiar?
Which one is
the real one?
It happens to every team, one quick save at a time.
- Six versions of everythingNobody trusts which budget is current, so someone saves a seventh.
- Files that left with peopleDocuments owned by the accounts of people who've moved on.
- Shared far too widelyStaff and member lists open to anyone who has the link.
- Storage that's always fullPaying for space that's mostly copies and old files.
- Budget FINAL.xlsx
- Budget FINAL (2).xlsx
- Copy of Budget FINAL.xlsx
- Budget FINAL v3 USE THIS.xlsx
- Budget final final.xlsx
- Budget FINAL - Sam's edits.pdf
After FileFresh: one Budget 2025.xlsx, in 02 Finance. The rest wait in To Review for your yes.
What we do
Scan it. Sort it. Keep it fresh.
Start free and stop whenever you like. Most people scan, get it sorted once, then keep it tidy every month.
Free · about 5 minutes
See what's in there
A read-only scan lists every file with a suggestion: keep, move, archive or delete. The report is yours, even if you do the work yourself.
Run the free scan Once-off · from R450We clean it up
You approve every move in one sheet. We file, rename and archive, log every change, and leave deleting to you.
How a clean-up works Monthly · from R49Keep it that way
New files filed, duplicates cleared and sharing checked every month, with a short report so you know it's done.
How monthly plans workThe free scan · R0
Find out what's in your storage. Free.
A read-only scan that runs inside your own Google account. In about 5 minutes it lists every file, flags what needs fixing and suggests what to do about it. Nothing in your storage changes, and the report is yours to keep.
Three steps, about 5 minutes
- Get your copyOne click copies the FileFresh review sheet into your Google Drive.
- Run the scanOpen the FileFresh menu and choose Run my free scan.
- Read your reportEvery file with a suggestion, the top fixes, and your price.
Free, no card needed. Google Drive today. OneDrive or Dropbox? Get in touch and we'll run it with you.
This is what you get back.
An example report. Tap any finding to see what it means and what we'd do about it.
Your report example
What we found
Files and folders1,380
Everything in the storage you scanned. It also sets your price: this one is in the up-to-2,000-items band.
Storage used14.6 GB
How much of your space is taken. Copies and old files are usually the easiest space to win back.
Exact duplicates112 2.1 GB
Files with identical content. We'd keep the newest copy of each and clear the rest: 2.1 GB back.
Not changed in 3+ years431
Worth keeping, but in the way. We'd archive them by year, so today's work is easy to find.
Loose at the top level63
Files sitting outside any folder. We'd file each one into a clear, numbered folder.
Open to anyone with the link9
Anyone who gets the link can open these. We'd restrict them, starting with anything personal.
Names suggesting personal info14
File names that mention ID numbers, medical, bank or member details. We'd check who can open each one.
Top things to fix
- Close the 9 public links, starting with personal info.
- Clear 112 exact duplicates and get 2.1 GB back.
- File the 63 loose files into clear folders.
- Archive 431 files nobody has touched in 3 years.
Your options
| File | Where it is now | Suggestion | Why | Your decision |
|---|---|---|---|---|
| Quote - Smith & Co v3 FINAL.docx | My Drive | Move → 01 Clients | Active client file, loose at the top level | Approve |
| Website photos (1).zip | My Drive | Delete candidate | Identical copy of Website photos.zip (1.2 GB) | Approve |
| Budget 2021.xlsx | Finance / Old | Archive → 90 Archive | Not changed since 2021, worth keeping | Approve |
| Staff contact list.xlsx | My Drive | Restrict sharing | Personal details, open to anyone with the link | Approve |
| Untitled spreadsheet | My Drive | You to review | Can't tell what it's for | Don't touch |
One row for every file. You fill in the last column: Approve, Change or Don't touch.
- 00 Start HereWhat's where, and the house rules
- 01 ClientsQuotes, contracts and client work
- 02 FinanceInvoices, budgets and statements, by year
- 03 MarketingLogos, photos and the website
- 04 TeamStaff details, restricted to the team
- 90 ArchiveOld files worth keeping, by year
- 99 To ReviewPossible deletes, waiting for your yes
A starting point in your own words. Numbered, three levels deep at most, nothing loose at the top.
Google will say the app "hasn't been verified", because it's a private script rather than a published app. Choose Advanced, then Go to FileFresh free scan. We receive only your scan's totals (number of files, storage size and issues found), never file names or contents, and you can switch even that off.
Everything the scan checks, and what it can't seePrices
Your size. Your price.
Fixed prices, the same for Google Drive, OneDrive and Dropbox. Tell us roughly how big your storage is; your free scan gives the exact number.
How big is your storage?
Not sure? A small business Drive is usually a few hundred to a few thousand items.
Fresh Start
R4,500
- We sort everything, as recommended
- You approve every move first
- Clear structure and a change log
Stay Fresh
R550/ month
- New files filed in the right place
- Duplicates cleared, sharing checked
- A short report every month
R950DIY Guide: we say where it all goes
R7,500Premium: plus handover and sharing clean-up
R149/moStay Fresh Lite: we check your storage monthly and tell you what to fix
R1,450/moStay Fresh Plus: plus access changes and a quarterly call
R950Starter Clean-up, for registered NPOs, schools, churches and clubs: we fix your top problems in about 2 hours.
Monthly plans have a 3-month minimum; pay yearly and get 2 months free. Registered NPOs get 20% off (not on the Starter Clean-up, already priced for them). Each extra platform adds 50%. Refer a friend: they get R300 off and you get a free month.
Compare every package in detailOur POPIA promise
Your files stay in your account.
We look, you decide, and we keep nothing. It's all in a signed agreement before we see a single file.
- Signed agreement firstA written POPIA operator agreement, before any access.
- Never your passwordYou add a temporary account for the agreed dates only.
- You approve, you deleteNothing moves without your yes, and we never delete.
- We keep nothingAccess removed and copies deleted, confirmed in writing.
Which cloud storage do you work with?
Google Drive (including Shared Drives), Microsoft OneDrive and SharePoint, and Dropbox, all at the same prices. The free self-serve scan works with Google Drive today; for OneDrive or Dropbox, get in touch and we'll run it with you.
Will you delete my files?
No. Anything that looks unnecessary goes into a "99 To Review" folder, and you decide what's deleted.
What do you see when I run the free scan?
Only the totals: number of files and folders, storage size and how many issues were found. Never file names or contents, and you can switch even that off. If you ask for a quote, we also get your name and email.
Can I do the clean-up myself?
Yes. The free scan gives you every file with a suggestion, so it works as a to-do list. If you'd like help deciding where things go, the DIY Guide adds that.
Do you have a referral scheme?
Yes. Every client gets a code. Whoever uses it gets R300 off their first clean-up, and once they've paid, you get a free month of your plan (up to 6 a year).
Ready when you are
Clear your cloud.
Free, read-only, and the report is yours.We reply within one working day.